How to Create a Knockout Bid Presentation

Josie Lewis

Written by Josie Lewis
On January 23, 2020 at 4:58 PM

  • Bush Intercontinental Airport
  • creating a bid presentation
  • Cynthia Woods Mitchell Pavilion
  • Hobby Airport
  • meet in The Woodlands
  • The Woodlands
  • Visit The Woodlands

We know creating a bid presentation for your supervisor, board of directors, clients or colleagues can be daunting. A lot goes into a presentation that will wow your audience. You need to know the selling points that matter most to the group.

What are their priorities? Are they looking for a destination with plenty of event space inside the host hotel? Do they want a host hotel within walking distance to several dining options? Do they need a family-friendly destination? Are nightlife options an important factor in their decision? What are their transportation needs?

It’s also a good idea to know the tone for a presentation that will best resonate with the group. Do they appreciate humor? A sense of relaxation? Or do they prefer buttoned-up professionalism? Our team at Visit The Woodlands is here to help create a custom, personalized bid presentation that is sure to seal the deal. Here’s how we’ll create your knockout bid presentation.


Though cliché, the old saying still proves true—a picture is worth a thousand words. In our arsenal, we have a storehouse full of vibrant photography and engaging videography to help your client envision themselves in The Woodlands. You can use these images to showcase your plans for the group. They’ll be able to (virtually) see the bright lights of The Cynthia Woods Mitchell Pavilion, toast the sunset from a patio along The Woodlands Waterway, shop at the luxurious outdoor boutique Market Street, and enjoy a relaxing round of golf at one of our many championship golf courses.


Your bid presentation is your opportunity to highlight the unique selling points and top reasons to meet in The Woodlands. Your group will be glad to know that getting here is a breeze. The George Bush Intercontinental Airport (IAH) is only 30 miles southeast of The Woodlands and is serviced by 27 passenger airlines with 185 nonstop destinations. William P. Hobby Airport (HOU) is also close (50 miles south of The Woodlands) and is serviced by four passenger airlines with more than 60 nonstop destinations.

The Woodlands is a walkable destination—something that many event planners list as a must. We’ll highlight all the nearby attractions, activities, shopping, dining, and upscale amenities for your attendees to consider while in town. Plus, you can hop on and off The Woodlands Waterway Trolley—free, seven days a week!


We provide a number of complimentary services to groups that meet in The Woodlands. We’re here to make you look good. We can put together custom welcome bags and personalized web pages for your group. We’ll work with our wonderful restaurants and attraction to offer your group special discounts and group menus. There are also incentive funds available for qualifying groups—ask us for the details!

Let our Visit The Woodlands team save you time in creating a showstopping bid presentation for your next event. Contact Josie Lewis, director of sales, at 281-210-3483 or, to get started.

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